Zapier Idea: Send an email when a new member registers 📧

Email is often the first and last communication tool we use each day - and many times in between. It can be a useful to inform you and your team members of when new members successfully register. Use Zapier and Honeycommb Webhooks to do just that!

Creating your Zap

Login to your Zapier account to create your new Zap. This Zap will be a simple 2 step Zap;

1. Trigger: Webhooks by Zapier

2. Action: Send Email (in Gmail)

Step 1: Set up your Trigger

  1. Create a new Zap by clicking the "+ New Zap" button.
  2. Search/Select "Webhooks by Zapier" as the event that starts your Zap.
  3. For the "*Event" chose "Catch Hook" and click "Continue".
  4. For the "Trigger", leave the "Pick off a Child Key" blank and simply click "Continue".
  5. Zapier will automatically generate a Webhook URL for you. Click "Copy" to copy the webhook URL to your clipboard.


Step 2: Create your Honeycommb Webhook

  1. Login to your network and access your Control Center. Go to "Integrations > Webhooks" and click "Create New Webhook".
  2. Name your webhook something that will make sense to your and/or your team as to what the webhook will be used for.
  3. Select the event (the thing that happens in your network that will send the webhook) that you want to trigger the webhook.

    Open/Public Networks: use the "User Created" webhook. This webhook will be sent when a new user successfully registers for your network.

    Closed/Private Networks: You can use the "User Created" webhook if you want to know when new user has successfully registered and is waiting to be approved -or- you can use the "User Approved" webhook if you wan to be informed when an admin or another Zap has approved a new user.

  4. Paste the Webhook URL from the Zap you created, found in the "Test" section of the Zap "Trigger".
  5. Click "Save Changes". This will activate your webhook.
  6. IMPORTANT! Click the "Send Test" button to create a test webhook that Zapier will use to confirm your Zap is working and to allow you to format the email you send with data from the webhook.


Step 2: Test Your Zap's Trigger

  1. Go back to Zapier and the new Zap you created. The Zap "Trigger" and "Test" area should be opened. Click "Test Trigger". This will grab the test data from the webhook you created on Honeycommb.
  2. Zapier will find a "Request" that was sent by Honeycommb from when you clicked the "Send Test" button on the Honeycommb webhook. You will see a list of data in the request that your Zap was able to grab from the Webhook. You can chose to include this data in your email.
  3. Click "Continue with selected record".


Step 3: Set up your Zap's "Action"

  1. In this example, we'll be using Zapier's Gmail action. Search/Select "Gmail" in the list of available actions.
  2. In the "Event" drop down list, choose "Send Email" and click "Continue".
  3. In the "Account" section, connect to the gmail account you'll use to send the email and click "Continue".
  4. This will bring up the "Action" form where you will enter/customize aspects of the email.
  5. To make the email more useful, in the "Body" field we suggest including data from the webhook that would be helpful to know about a new registered or approved user. Below is a screenshot of what might be a useful format with webhook data to use.


Voila 🪄

We hope you not only found this useful but a good introduction to the power of Honeycommb Webhook and the integration possibilities with Zapier. Zapier Guides is a wonderful place to visit for more understanding and ideas of how to use Zapier to make your life easier and your Honeycommb network more valuable for you and. your members.


Thank you!
Honeycommb Success Team 🐝